Administrative staff for ICARS – Maternity Cover

ICARS is looking for an administrative staff with interest in international cooperation

Are you a skilled Administrative Assistant with interest and experience in working in an international organisation targeted at mitigating antimicrobial resistance globally? Would you like to help support effective administration practices in this type of an environment? Then you may be one of our new administrative staff.

Join a young and vibrant initiative pioneering mitigation of antimicrobial resistance in low- and middle-income countries (LMICs). ICARS is looking for a maternity cover to support our work in developing research projects in LMICs and the further development of ICARS as an international organization and workplace.



About ICARS

The International Centre for Antimicrobial Resistance Solutions (ICARS) is a young organization with a mission to develop evidence-based solutions to mitigate antimicrobial resistance (AMR) in low- and middle-income countries (LMICs). Working in partnership with LMICs, ICARS uses intervention and implementation research to support the countries in implementing their AMR National Action Plans. Our growing team is composed of enthusiastic international pioneers that believe in ICARS’ mission and are highly motivated to ensure its success.


Please visit www.icars-global.org for more information.


About the position

The maternity cover as Administrative Assistant is to predominantly support the work in the Science Team. The position entails administrative support for staff members, the Team Lead and Science Director including project related administration and meeting support.

Your main tasks will include:

• Coordinating the ICARS Technical Advisory Forum members to streamline meetings and payment requirements for TAF members
• Coordinating reviews and meetings on Expression of Interests.
• Updating and monitoring Standard Operating Procedures that relate to project scoping, co-development and implementation.
• Supporting travel arrangements and settling of travel accounts for ICARS Staff, external consultants and participants in ICARS meetings/workshops.
• Supporting the administration of grant agreements, MOUs, recruitments and consultancy contracts if requested.
• Conducting archiving of communication and documents according the ICARS Public 360 structure.
• Assisting with assuring compliance with regulations, standards and requirements associated with budgeting, financial reporting, grants and project administration.
• Supporting in communication with project teams and in organising of external meetings, workshops and events (including the necessary logistical arrangements for room rental, catering etc.).

Your background, professional and personal qualifications

We are looking for experienced administrative staff who has experience and interest in working in an international environment and in a young international organisation. The tasks will be diverse and will evolve as the organisation continues to develop.



Professional skills

• Minimum 7 years of experience in administrative positions in public institutions or international organisations
• Strong archiving and knowledge management skills
• High proficiency in Microsoft Office (especially Excel)
• Proficiency in English (English is our working language)
• Experience with systems like Indfak2, Public360, Mtime and RejsUd etc. are considered desirable
• Experience working with research projects is considered an advantage

Personal qualifications

• Team player and ready to learn and take on new tasks
• Comfortable and interested to work in a multi-national, multi-cultural and multi-lingual environment
• “People-person” and “problem-solver”
• Evidence of ability to multi-task and manage a fluctuating and at times heavy workload
• Service-minded, responsible and patient
• Flexible
• Ability to work independently
• Attention to detail
• Willingness to undertake a wide variety of big and small administrative and practical tasks

Terms of employment

Salary and appointment terms will be based on the collective agreements between The Danish Finance Ministry and the Organisation for Salaried Employees HK/Stat (Organisationsaftale for kontorfunktionærer, laboranter og it-medarbejdere (HK)).

The position as Administrative Assistant is a full-time maternity cover from April 1st to December 31st 2026.



The position is based in Copenhagen, Denmark.



Application and recruitment process

Press “apply for the position” and submit your CV along with a cover letter outlining your suitability for the role and motivation for applying.

We expect to conduct interviews in February 2026.

We are committed to cultivating a fair and healthy environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition