The HELIOT EMIL team is looking for a structured and detail-oriented Finance & Operations Coordinator to support the day-to-day financial operations of the company. This role sits at the intersection of internal team, external accountants, and auditors, ensuring that financial processes run smoothly, cash is controlled, and reporting is accurate. You will work closely with the Business Director and act as the link between operations and finance, helping maintain clarity across budgets, invoices, and cash flow.

Desired skills and qualifications:

1–3 years experience in finance, accounting, or operations
Strong attention to detail and structured mindset
Comfortable working with Excel and financial systems
Experience with ERP systems (Business Central preferred)
Ability to coordinate across multiple stakeholders
Proactive, reliable, and solution-oriented

Your tasks will include but will not be limited to:

Maintain and continuously update budgeting and controlling files, including tracking
Budget vs Actuals through Microsoft Dynamics 365 Business Central
Support monthly closing, including P&L review, cash position, and deviation analysis
Identify overspending or savings opportunities and update forecasts accordingly
Manage the end-to-end invoice flow and coordinate payments in line with cash flow priorities
Ensure all expenses are within budget, properly approved, and accurately documented
Maintain a weekly cash flow overview (2–4 week visibility) and support monthly 3–6 month projections, proactively flagging risks and liquidity gaps
Track accounts receivable, follow up on unpaid invoices, and maintain a clear overview of due vs overdue balances
Act as the main point of contact for external stakeholders, including bookkeeping, auditors, and VAT advisors
Liaise across all departments to ensure financial processes align with internal SOPs
Support the continuous improvement and structuring of financial processes
Oversee internal expenses across systems (Pleo, bank, Corpay) to ensure accurate and consistent bookkeeping inputs