Are you structured, reliable, and curious about how a university works behind the scenes? The PhD School at the Faculty of Engineering (TEK) at SDU is looking for a student assistant to join our team and support the administration of the PhD programme at TEK.

About the Role
You will be part of a well-functioning team that handles everything from legal checks and quality assurance to communication and coordination of PhD education in an international environment. We manage individual study programmes and help shape the future of research training at TEK.

What You Will Be Doing

• Archiving approved PhD plans and evaluations

• Verifying and registering study elements in PhD programmes

• Coordinating assessment committee nominations and evaluations

• Entering data in PhDManager (our admin system)

• Creating digital PhD diplomas

You’ll also help with ad hoc tasks when needed.

What We Are Looking For
To apply, you must be enrolled in a higher education programme at a university or another recognized higher education institution.

We’re looking for someone who:

• Can operate both in Danish and English

• Has a strong sense of data discipline

• Is detail-oriented, independent, and responsible

• Works well with others and communicates clearly in English

• Learns quickly and adapts to new systems

• Meets deadlines and keeps agreements

• Has solid IT skills and can navigate new software

• Has experience with IT systems in Danish language. 

• Writes well in both Danish and English

• Understands how things work in a politically governed organization

We use WorkZone, Teams, SharePoint, Sitecore, Survey-Xact and databases – and experience in these is preferred, but not a must.

What You Will Get

• A thorough onboarding with our current student assistant, including process guides

• Weekly check-ins with the PhD administrator or the Vice Head of the PhD School 

• Approx. 10 hours of work per week with flexible scheduling

• Experience in a large, international knowledge organisation

• A supportive workplace focused on skills, well-being, and job satisfaction

Details

• Start date: 26 October 2026 or as soon as possible thereafter

• Duration: One year, with possibility of extension

• Location: SDU Odense

• Application deadline: Sunday, 4 October 2026 kl. 23:59

• Interviews: In weeks 42/43

Questions?
Contact Pia Ladefoged, PhD administrator 
📧 pil@tek.sdu.dk
📞 +45 6550 7672
 

Salary is determined in accordance with the applicable collective agreement and based on objective and gender-neutral criteria, including the content of the position, level of responsibility, and qualification requirements.

As an applicant, you are entitled to information regarding the starting salary and salary range for the position. This information is available during the recruitment process.

SDU does not request or obtain information about applicants' previous salaries.

Please note,selected candidates must be enrolled in a higher education programme at a university or another recognized higher education institution.

Employment shall take place in accordance with the framework agreement between the Ministry of Finance and HK. 

In case you have not yet had an examination, the enrollment confirmation instead of the exam transcript must be annexed your application.

 Attached files must be in Adobe PDF or Word format. Each box can only contain a single file of max. 5 Mb. We recommend that you read how to apply before you apply.

 The University wishes our staff to reflect the diversity of society and thus welcomes applications from all qualified candidates regardless of personal background.

 About SDU

The University of Southern Denmark was established to create value for and with society. Whether our contributions come in the form of excellent research, innovative solutions, education or learning, we must make a positive difference to society and contribute to a sustainable future. We do this by cultivating talents and creating the best environments for research and learning. It is therefore crucial that SDU retains, develops and recruits talent. At the same time, we need to ensure consistently high quality in all our activities – and we can only do that with the right people. The University’s researchers, lecturers, students, managers and technical/administrative staff are the foundation of our success.